The Rotary Club of Wellington, Shropshire

Privacy Policy

This privacy policy explains how we use any personal data we collect about you via our web site https://www.wellingtonrotary.org.uk

Your personal data

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the UK Data Protection Act 2018 and the UK GDPR (General Data Protection Regulation).

Who we are

The Rotary Club of Wellington is the data controller. This means it decides how your personal data is processed and for what purposes.

Our registered address is: 

Rotary Club of Wellington
℅ The Buckatree Hall Hotel
The Wrekin
Wellington
TF6 5AL

Tel: 01952 541518

Please ensure all correspondence is sent via e-mail wherever possible to secretarywellingtonrotary@gmail.com

Our website address is: https://www.wellingtonrotary.org.uk

What personal data we collect and why we collect it

The web site collects personal data only for purposes as described in the following sections.

In the data collected via Google Analytics cookies to monitor web site performance and usage, IP addresses of visitors are anonymised.

Access to the members’ area is provided via an anonymised member account and IP addresses of logged in members are not collected or stored.

Great Telford Run Registration Form

When visitors register for the event organised by Telford Centre Rotary Club, we collect only the data given in the registration form. No additional information such as the visitor’s IP address or browser user agent string is collected.

We use the personal data collected only for the following purposes:

  • to be able to contact site visitors registering for the event in case of any queries, to produce event leaderboards, and to provide event medals as requested
  • to provide information on future similar rotary events organised by the clubs and other ways that the work of the clubs can be supported

Visitors are required to complete a tick box giving consent to collect and store the personal data provided in the registration form and also tick boxes if they wish to be informed of future similar events or other ways that the work of the Rotary clubs can be supported.

Donations

All collection and processing of personal data for donations made via GoFundMe is carried out by the GoFundMe web site. No personal data is collected by our web site in this respect.

Great Telford Run Submission of Event Times

The name and contact e-mail address of the participant submitting an event time are collected for processing purposes and production of event leaderboards displayed on the web site.

Contact Form

The web site contact form collects the visitor’s name and e-mail address in order to respond to the submitted enquiry. Visitors are required to complete a tick box giving consent to store this personal data in order to provide a response to the enquiry.

How we process your personal data

Rotary Club of Wellington complies with its obligations under the UK DPA 2018 and UK GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data. All personal data is kept on a central IT system and is not stored or transported on portable electronic devices.

Who we share your data with

Your personal data will be treated as strictly confidential and will only be shared with nominated members within the Rotary Club of Wellington and also for the Great Telford Run, nominated members within Telford Centre Rotary Club.

How long we retain your data

Personal data relating to event registrations and submission of event times will be kept only for the duration of the event.

Personal data relating to the sign up to receive information on future similar Great Telford Run events and other ways of supporting the work of the two Rotary clubs will be retained until we have been notified that you no longer wish to receive such information.

Your rights and your personal data

Unless subject to an exemption under the UK DPA 2018 or UK GDPR, you have the following rights with respect to your personal data:

  • The right to be informed – all organisations must be completely transparent in how they are using personal data (personal data may include data such as a work email and work mobile if they are specific to an individual).
  • The right of access – you have the right to know exactly what information is held about them and how it is processed.
  • The right of rectification – you are entitled to have personal data rectified if it is inaccurate or incomplete.
  • The right to erasure – also known as ‘the right to be forgotten’, you have the right to have your personal data deleted or removed without the need for a specific reason as to why they wish to discontinue.
  • The right to restrict processing – you have to right to block or suppress processing of your personal data.
  • The right to data portability – you have the right to retrieve and reuse your personal data for your own purpose.
  • The right to object – in certain circumstances, you are entitled to object to your personal data being used. This includes, if a company uses personal data for the purpose of direct marketing, scientific and historical research, or for the performance of a task in the public interest.
  • Rights of automated decision making and profiling – the UK GDPR has put in place safeguards to protect individuals against the risk that a potentially damaging decision is made without human intervention. For example, you can choose not to be the subject of a decision where the consequence has a legal bearing on them, or is based on automated processing.

Changes to this Privacy Notice

We keep our privacy policy under regular review and we will place any updates on this web page. This Privacy Notice was last updated on 16 June 2021.

Our contact details

If you would like further advice or information on your rights or wish to exercise them please contact:

The Secretary
Rotary Club of Wellington
℅ The Buckatree Hall Hotel
The Wrekin
Wellington
TF6 5AL

Tel: 01952 541518

Please ensure all correspondence is sent via e-mail wherever possible to secretarywellingtonrotary@gmail.com

Complaints

If you are unhappy with our response, please firstly contact the Secretary, details above. If you are still unhappy you may contact the following:

RIBI General Secretary
Rotary International in Great Britain and Ireland
Kinwarton Road
Alcester
Warwickshire
B49 6PB

Tel: 01789 765411
Email: secretary@rotarygbi.org

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline: 0303 123 1113 (local rate) or ++44 1625 545 745

Scroll to Top