Privacy Policy

This privacy policy explains how we use any personal data we collect about you via our web site

Your personal data

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the UK Data Protection Act 2018 and the UK GDPR (General Data Protection Regulation).

Who we are

The Rotary Club of Wellington is the data controller. This means it decides how your personal data is processed and for what purposes.

Our registered address is: 

Rotary Club of Wellington
℅ The Pheasant Inn
14 Shawbirch Road

Contact Number (Rotary only) : 07775 567654

Please ensure all correspondence is sent via e-mail wherever possible to

Our website address is:

What personal data we collect and why we collect it

The web site collects personal data only for purposes as described in the following sections.

In the data collected via Google Analytics cookies to monitor web site performance and usage, IP addresses of visitors are anonymised.

Access to the members’ area is provided via an anonymised member account and IP addresses of logged in members are not collected or stored.

How we process your personal data

Rotary Club of Wellington complies with its obligations under the UK DPA 2018 and UK GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

Who we share your data with

Your personal data will be treated as strictly confidential and will only be shared with nominated members within the Rotary Club of Wellington.

How long we retain your data

No personal data is retained.

Your rights and your personal data

Unless subject to an exemption under the UK DPA 2018 or UK GDPR, you have the following rights with respect to your personal data:

  • The right to be informed – all organisations must be completely transparent in how they are using personal data (personal data may include data such as a work email and work mobile if they are specific to an individual).
  • The right of access – you have the right to know exactly what information is held about them and how it is processed.
  • The right of rectification – you are entitled to have personal data rectified if it is inaccurate or incomplete.
  • The right to erasure – also known as ‘the right to be forgotten’, you have the right to have your personal data deleted or removed without the need for a specific reason as to why they wish to discontinue.
  • The right to restrict processing – you have to right to block or suppress processing of your personal data.
  • The right to data portability – you have the right to retrieve and reuse your personal data for your own purpose.
  • The right to object – in certain circumstances, you are entitled to object to your personal data being used. This includes, if a company uses personal data for the purpose of direct marketing, scientific and historical research, or for the performance of a task in the public interest.
  • Rights of automated decision making and profiling – the UK GDPR has put in place safeguards to protect individuals against the risk that a potentially damaging decision is made without human intervention. For example, you can choose not to be the subject of a decision where the consequence has a legal bearing on them, or is based on automated processing.

Changes to this Privacy Notice

We keep our privacy policy under regular review and we will place any updates on this web page. This Privacy Notice was last updated on 1 May 2023.

Our contact details

If you would like further advice or information on your rights or wish to exercise them please contact:

The Secretary
Rotary Club of Wellington
℅ The Buckatree Hall Hotel
The Wrekin

Tel: 01952 541518

Please ensure all correspondence is sent via e-mail wherever possible to 


If you are unhappy with our response, please firstly contact the Secretary, details above. If you are still unhappy you may contact the following:

RIBI General Secretary
Rotary International in Great Britain and Ireland
Kinwarton Road
B49 6PB

Tel: 01789 765411

Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline: 0303 123 1113 (local rate) or ++44 1625 545 745

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